Finding and exporting your Gusto data

What it holds

Gusto holds employee profiles, payroll calculations and employment history. Enabled time-tracking features add time entries; payroll and identity fields remain sensitive and access-controlled.

Where Gusto shows the size

1. As Primary admin or an admin with reporting permissions, open Reports.
2. Run employee information with former employees included and count unique employees.
3. Run Payroll Journal from the first payroll onward; identify unique payroll runs separately from detail rows, and count time entries if applicable.

Plan and admin role. Primary admins and reporting-enabled admins can use Reports, but visible fields still depend on their permissions. Ask the Primary admin to expand authorised report access when needed.

Exporting the full history

1. For an approved internal archive, export employee information with former staff as CSV or Excel.
2. Export Payroll Journal year by year, and any required time reports, using the same scope.
3. Save customised report definitions so fields and filters can be reproduced.

Gusto has no one-click whole-account archive; most report downloads support PDF, CSV or Excel. Earlier-provider history exists only if imported.

Only record counts are needed for a data inventory. Individual HR files, salaries, bank details, tax identifiers and identity documents are excluded from licensing; any internal preservation archive must remain private and access-controlled.

You don't need to run an export to talk to us, and there's no need to clean it first — removing personal data is part of our work.