Finding and exporting your HubSpot data

What it holds

The CRM retains contacts, companies, deals, tickets and custom object records with properties and relationships. Logged calls, emails, meetings and notes form a separate activity history, while uploaded attachments remain associated with records or the files tool.

Where HubSpot shows the size

1. Use a Super Admin account and open More > Data Management > Data Model, or go directly to Data Management > Data Model.
2. Choose Limits, then Objects in the sidebar.
3. Capture each relevant object count and total the contacts, companies, deals, tickets and activity objects you intend to collect.

Plan and admin role. Super Admin provides reliable access to Data Model. Exports require Super Admin or the CRM tools Export permission; approval-enabled accounts also require Export without approval or an approver.

Exporting the full history

1. Open CRM > Contacts and remove restrictions by choosing All contacts.
2. Choose Export, select CSV or XLSX, and select All properties and associations on records.
3. Repeat for Companies, Deals, Tickets, Calls and custom objects; there is no account-wide export button.
4. Retrieve the emailed or notification-center downloads before the 30-day expiry.
5. For one contact, use Actions > Export contact data > Contact activities; use an activity report or the Engagements API for account-wide timelines.

Record files contain properties and associations, not the complete timeline. Attachments require separate downloads; no documented bulk file download is available.

The account limit is 300 exports per rolling 24 hours, with three running concurrently. CSV output above 2 MB is zipped.

CSV and XLSX split after 1,000,000 rows; XLS splits after 65,535 rows and permits only 256 columns. Association output defaults to at most 1,000 related IDs.

Export logs remain for three years; Super Admins can configure export notifications.

You don't need to run an export to talk to us, and there's no need to clean it first — removing personal data is part of our work.